I need to hold a shareholders’ meeting
- Annual meeting schedule planner
- A list of regulatory requirements and deadlines
- Check your dates for compliance
- Identify planning requirements and timing
- National Instrument 54-101 beneficial shareholder services
- Meeting notifications to regulators and exchanges
- Intermediary search requests
- Materials handling
- NOBO file mailing and tabulation
- Document mailing services
- Proxy & voting instruction addressing
- Document enclosing for mailing
- Post office deposit
- Affidavit of mailing production
- eDistribution to the e-mail addresses of consenting holders
- E-mail URL link for all meeting documents
- E-mail URL link to proxy for Internet voting
- Proxy handling & tabulation using the industry standard Proxy Protocol
- Receive, examine and tabulate all returned proxies and voting instructions
- E-voting for shareholders that don't want to vote by mail
- Telephone voting
- Secure Internet voting sites
- Meeting services
- Scrutineering services, including client pre-meetings
- Preparation of meeting reports and ballots
- Registration of meeting attendees
- Ballot disbursement, collection and tabulation
Issuer Assistance
Where can I get a copy of National Instrument 54-101?
How do I find out more about annual meeting and special meeting services offered by CIBC Mellon?
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